Privacy Policy

1. Introduction

Yakoma Sports Academy
General Santos City | Pangasinan | Manila, Philippines
(“Yakoma Sports Academy”, “we”, “our”, or “us”)

Yakoma Sports Academy respects and values the privacy of all participants, parents, guardians, staff, and visitors. We are committed to protecting personal information in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173) of the Philippines and other applicable privacy and data protection laws.

This Privacy Policy explains how we collect, use, store, protect, disclose, and manage personal information, including information relating to children participating in our football programs, camps, clinics, tournaments, educational programs, and related activities.

By registering for or participating in any Yakoma Sports Academy program, you acknowledge and agree to the collection, use, and processing of personal information as described in this Privacy Policy.

2. Scope

This Privacy Policy applies to:

Participants
Children and young people enrolled in football training programs, football camps, clinics, tournaments, educational programs, and related activities conducted by Yakoma Sports Academy.
Parents and Guardians
Parents, guardians, or legal representatives who provide personal information, consent forms, medical information, emergency contact details, and other information relating to participants.
Website and Digital Users
Visitors to our website, social media platforms, online registration systems, mobile applications, email communications, and other digital services operated by Yakoma Sports Academy.
Prospective Participants
Individuals and families making inquiries regarding Academy programs, camps, tours, clinics, scholarships, or admissions.
Staff, Coaches, Volunteers, and Contractors
Individuals engaged by Yakoma Sports Academy in connection with the delivery of our services and activities.

This Privacy Policy applies to all personal information collected through our programs, events, websites, registration forms, communication channels, and other interactions with Yakoma Sports Academy.

3. Personal Information We Collect

Yakoma Sports Academy collects personal information necessary to provide safe, effective, and professional football training, educational programs, camps, tournaments, and related services.

Participant Information

We may collect:

Full name
Date of birth
Age and gender
Nationality
Residential address
Emergency contact information
Medical and health information
Allergies and dietary requirements
Injury and medical history
Participation and performance records
Academic information (where applicable)
Parent/Guardian Information

We may collect:

Full name
Relationship to participant
Mobile and telephone numbers
Email address
Residential address
Emergency contact information
Billing and payment information
Media and Visual Information

With appropriate consent, we may collect:

Photographs
Video recordings
Audio recordings
Event and competition images
Promotional and marketing materials

4. SENSITIVE INFORMATION

Sensitive information, including medical and health-related information, is collected only with the consent of the parent, guardian, or participant where legally permitted.

Such information is collected solely for the purpose of:

Protecting participant health and safety;
Responding to medical emergencies;
Providing appropriate coaching and support;
Meeting legal, safeguarding, and regulatory requirements.

5. HOW WE COLLECT INFORMATION

We may collect personal information:

Directly from participants, parents, and guardians through registration forms;
Through medical forms, waivers, and consent forms;
During participation in Academy programs and events;
Through communications via email, telephone, website inquiries, and social media;
Through online registration and payment systems;
Through website analytics, cookies, and digital technologies;
From schools, healthcare professionals, or authorized third parties where consent has been provided.

6. PURPOSES OF COLLECTION

Personal information is collected and used for purposes including:

Registering and administering Academy programs;
Managing participant attendance and performance;
Ensuring participant safety and wellbeing;
Providing coaching, education, and support services;
Communicating with participants and families;
Processing payments and financial transactions;
Managing emergencies and medical situations;
Improving Academy programs and services;
Conducting marketing and promotional activities with consent;
Complying with legal, safeguarding, and regulatory obligations.

7. MEDIA AND PHOTOGRAPHY CONSENT

Yakoma Sports Academy may photograph, film, or record participants during training sessions, camps, tournaments, educational programs, and related activities.

Images and recordings may be used for:

Academy websites;
Social media platforms;
Marketing materials;
Promotional publications;
Newsletters and reports;
Sponsorship presentations.

Parental or guardian consent will be obtained before using identifiable images of children.

Consent may be withdrawn at any time by contacting the Academy in writing. Withdrawal of consent will apply to future use of images and recordings but may not affect materials already published or distributed.

8. DISCLOSURE OF PERSONAL INFORMATION

Personal information may be disclosed to:

Coaches, instructors, and Academy staff;
Authorized volunteers;
Medical practitioners and emergency services;
Service providers supporting Academy operations;
Insurance providers;
Educational partners;
Government agencies and regulatory authorities where required by law.

Yakoma Sports Academy does not sell, rent, or trade personal information to third parties.

9. INTERNATIONAL DATA TRANSFERS

Some information may be stored or processed using cloud-based systems or service providers located outside the Philippines.

Where international transfers occur, Yakoma Sports Academy will take reasonable steps to ensure personal information remains protected and handled in accordance with applicable data protection laws.

10. DATA SECURITY

Yakoma Sports Academy implements appropriate technical, physical, and administrative safeguards to protect personal information against unauthorized access, misuse, loss, alteration, or disclosure.

Security measures include:

Secure digital storage systems;
Password-protected databases;
Restricted staff access;
Data encryption where appropriate;
Secure disposal of records;
Staff training in privacy and safeguarding responsibilities.

11. RETENTION OF PERSONAL INFORMATION

Personal information will be retained only for as long as reasonably necessary to fulfill the purposes for which it was collected or as required by law.

Typical retention periods include:

Registration and payment records: Up to 5 years;
Medical and incident records: As required by law and safeguarding obligations;
General correspondence: Up to 2 years;
Media content: Until consent is withdrawn or no longer required.

After the applicable retention period, information will be securely deleted, destroyed, or anonymized.

12. ACCESS AND CORRECTION

Parents, guardians, and eligible participants may request access to personal information held by Yakoma Sports Academy and may request corrections if information is inaccurate, incomplete, or outdated.

Requests should be submitted in writing and will generally be processed within thirty (30) days.

13. DIRECT MARKETING

With consent where required, Yakoma Sports Academy may send information regarding:

Future camps and clinics;
Training programs;
Tournaments and events;
Scholarships and opportunities;
Academy announcements.

Recipients may opt out at any time by:

Using the unsubscribe function;
Contacting the Academy directly.

14. ANONYMITY AND PSEUDONYMITY

Where practical and lawful, individuals may interact with the Academy anonymously.

However, identification is generally required for participation in Academy programs, events, competitions, and educational activities to ensure participant safety and proper administration.

15. DATA BREACH MANAGEMENT

In the event of a data breach involving personal information, Yakoma Sports Academy will:

Investigate and assess the incident;
Take appropriate corrective action;
Notify affected individuals where required;
Report the breach to the relevant authorities when legally required.

16. CHILD SAFETY AND PRIVACY

Protecting children is a fundamental priority of Yakoma Sports Academy.

All staff, coaches, volunteers, and contractors are expected to comply with child safeguarding and privacy obligations.

Children’s personal information is shared strictly on a need-to-know basis and only for legitimate educational, welfare, safety, and operational purposes.

17. PRIVACY COMPLAINTS

If you believe your privacy rights have been violated or that Yakoma Sports Academy has not complied with this Privacy Policy, please contact:

Privacy Officer
Yakoma Sports Academy
Email: yakomasportsevents@gmail.com

The Academy will investigate and respond to complaints within a reasonable period, generally within thirty (30) days.

18. CHANGES TO THIS POLICY

Yakoma Sports Academy reserves the right to amend or update this Privacy Policy from time to time.

The most current version will be available through the Academy’s official website and registration platforms.

19. CONTACT INFORMATION

Yakoma Sports Academy
Prk. 23 Napal-Conel Road
Barangay Lagao
General Santos City
Philippines

Email: yakomasportsevents@gmail.com